Which document confirms the buyer's intentions to purchase goods from a vendor?

The purchase order is the document that formally confirms the buyer's intentions to purchase goods from a vendor. It serves as a legally binding contract between the buyer and the seller, outlining the specifics of the transaction, such as the type and quantity of goods, prices, delivery dates, and payment terms. This document not only initiates the purchase process but also helps to maintain clear communication and accountability between both parties.

In contrast, a requisition is a request made for needed items, but it does not confirm a purchase. A request for quotation is an invitation to suppliers to provide pricing and terms for the potential purchase, serving more as a means to gather information rather than committing to a transaction. The receiving report, on the other hand, is used after goods have been delivered to confirm that what was received matches what was ordered, but it does not initiate the buying process.